ASSISTANT REGISTRAR job vacancy in University of Washington (Seattle, WA 98195)

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Company name : University of Washington
Location : Seattle, WA 98195

Description :

As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.

The College of Arts & Sciences (CAS) is one of the largest academic units on the UW Seattle campus, employing over 1400 tenure-track and research faculty, in 43 departments and centers, and generating an average $120 million dollars in sponsored research each year. CAS is comprised of 4 major divisions – Arts, Humanities, Social Science and Natural Science – whose cutting-edge research spans from malaria treatment to solar energy to human rights. CAS is home to diverse music, art, drama, dance, digital arts academic units and degrees, and runs one performance hall (Meany) and two major museums (Henry Art and Burke). CAS academic programs support more than 22,000 undergraduates and 2600 graduate students. The College occupies over 1 million square feet of space spread across campus and off-campus facilities in more than 50 buildings.

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

Provides registration support to ensure legal and ethical compliance, and adherence to professional best practices. Assists with accessioning and deaccessioning, generating legal documents and reports, fulfilling research requests, records management and preservation, access to collections information, and other registration-related tasks as assigned. Assists with incoming/outgoing loans and exhibits, NAGPRA reporting, institutional archives, and the fine art collection. Assists in development and implementation of policies, procedures, and departmental planning. In absence of Registrar, supervises hourly employees, interns, volunteers and researchers.

Job Metrics:

Assists in processing 200-250 accessions per year
Assists in processing 100-250 active loans per year
Supports 10 exhibits currently on tour or scheduled for retirement
Assists in implementing departmental goals as stated in the annual work plan Basic Functions: Registration Support and Research Requests-70%
Assists in all aspects of registration, records management, and collections-related research
Oversees preservation projects; may direct interns and volunteers in this effort
Provides intellectual and physical access to collections information. Responds to public inquiries and facilitates in-person research visits. Processes forms and fees for research requests.
Generates and tracks donation and transfer documents
Prepares regular reports for Registrar, Executive Director, Curators, Collections Managers, Development office, UW Advancement, etc. Loans and Exhibits Support-10%
Assists in processing incoming and outgoing loans, and assists in resolving long-term loans
Works with Exhibits staff to present, track and maintain short- and long-term exhibitions
Assists in monitoring environmental conditions, pest populations, and security controls for exhibits and collection storage areas Institutional Archives and Fine Art Collections Management-10%
Assists with administration of Burke Museum Institutional Archives and Fine Art Collection
Assists with development of related policies and procedures NAGPRA Implementation-10%
Assists with administrative tasks related to NAGPRA (Native American Grave Protection Repatriation Act) compliance and mailings
Assists in management of sensitive and sealed records Minimum Requirements:
A Bachelor’s Degree related to assigned collection specialist AND two years of experience assisting with care and preservation of collections, with interpretation of collecting or with display design and execution OR equivalent education/experience
Proficiency in museum collections management databases and Microsoft Office Suite
Knowledge of museum standards and best practices
Experience with museum registration records and processes
Skilled in handling and preservation for records, archives and three-dimensional objects
Experience with condition reporting
Experience generating/administering legal documents
Strong organizational skills and strict attention to detail
Strong written and oral communication skills
Discretion in handling confidential and sensitive information Desired Qualifications:
Master’s Degree in Museology
2-5 years’ experience in museum registration and/or collections management
Demonstration training and supervisory skills
Natural history museum experience
Fine arts and archives experience
Experience writing procedural manuals and/or policies
Budget management skills Conditions of Employment:
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check
Must be able to push/pull and lift up to 50lbs with assistance
Must be able to operate handheld tools and small equipment (power drills, socket wrench, pallet jack)
Must have a valid WA State driver’s license
Must be able to travel internationally Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your “My Jobs” page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or
Governor Inslee’s Proclamation 21-14.2 requires employees of higher education and healthcare institutions to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.

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