CWTAP PROGRAM ASSISTANT (FIXED DURATION/NON-PERMANENT job vacancy in University of Washington (Seattle, WA 98195)

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Company name : University of Washington
Location : Seattle, WA 98195

Description :

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The University of Washington (UW) is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.

At the University of Washington, diversity is integral to excellence. We value and honor diverse experiences and perspectives, strive to create welcoming and respectful learning environments, and promote access, opportunity and justice for all.

The School of Social Work has an outstanding opportunity open for a
CWTAP Program Assistant.

Characteristic Duties and Responsibilities

The Program Assistant for the Child Welfare Training and Advancement Program at the University of Washington School of Social Work, under general supervision, will perform a variety of assignments for CWTAP faculty and staff requiring specific knowledge of the program, the ability to multi-task, prioritize and work at a fast pace.

Admissions related duties include, recruitment mailings, production of informational brochures and application packets, collation, and assembly of application materials into files, tracking of responses for admissions reports and scheduling interviews. The Program Assistant will ensure the accuracy, and completeness of all submitted applications and accompanying paperwork. He or she will serve as liaison between CWTAP faculty, staff, and prospective students.

Technical tasks include the general management and upkeep of the CWTAP email account as the main source of sending and receiving information from prospective, current, and graduate students. Extensive telephone, email, and in-person interactions is necessary, with frequent communication with prospective and admitted students as well as faculty, staff and external program officers.

The Program Assistant will provide program and operational support including sending letters to students, coordinating meetings and special events, generating reports for CWTAP staff and other duties, as necessary. He or she is expected to exercise exceptional organizational and project management skills, enthusiasm, energy and strong communication and teamwork skills.

This position serves as a member of the CWTAP team. CWTAP has made a commitment to confronting anti-racist and anti-oppressive issues as they are manifested in the work that CWTAP address. As a result, the Program Assistant will have the option to attend trainings, workshops, and meetings related to this extra-curricular work.


High school graduation or equivalent AND two years of experience in the program specialty OR equivalent education/experience.

Two years of experience coordinating office and program operations and a minimum of one year experience in a social services or research setting.

Must have computer experience developing and managing databases (Microsoft Access and Excel applications preferred).

Must have demonstrated oral and written communications skills, with particular emphasis on customer service and ability to interpret procedures and guidelines.

Must have experience planning and coordinating meetings and events.

Attention to detail, strong organizational, interpersonal, and team-building skills is required.


Bachelor’s degree in Social Work.

Familiarity with Department of Children, Youth and Families’ FAMLINK Information Systems.

An aptitude and interest in graphic design, desktop publishing, and spreadsheet software would be beneficial.
Conditions of Employment

Employee must be accustomed to working with a heavy daily workload and seasonal fluctuations.

Employee must be willing to assist other staff members as needed and directed, able to travel on occasion to meetings and conferences, and able to adjust work schedules.

Supervision Received

Supervision will be from the CWTAP Associate Director. On occasion, there will be additional program partners who need assistance.

Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter, and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your “My Jobs” page to take when you are ready.
Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or
Governor Inslee’s Proclamation 21-14.2 requires employees of higher education and healthcare institutions to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.

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