Executive Assistant job vacancy in Important Papers, Inc. (Somerdale, NJ 08083)

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Company name : Important Papers, Inc.
Location : Somerdale, NJ 08083
Position : Executive Assistant

Description :
JOB DESCRIPTION
Executive Assistant
We are looking for a dynamic, innovative and take charge individual. We are a leading provider of printed apparel and promotional products. We are looking for an Executive Assistant to work directly with ownership and key organization executives. Our target markets are Corporations, Summer Camps, Organizations, and Schools, providing items that support the brand of our clients.
Candidate must be a detail-oriented person with the ability to multitask and prioritize while managing multiple projects simultaneously. Candidate must be a strong-minded person to quickly learn present processes and participate in designing, presenting and implementing improvements. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.
Act as the point of contact among executives, employees, clients and other external stakeholders
Manage information flow in a timely and accurate manner
Act as an office manager by keeping up with office supply inventory
Format information for internal and external communication – memos, emails, presentations, reports
Take minutes during meetings
Screen and direct phone calls and distribute correspondence
Organize and maintain the office filing system
Skills
Work experience as an Executive Assistant, Personal Assistant or similar role
Excellent MS Office knowledge
Excellent Quickbooks Online knowledge
Outstanding organizational and time management skills
Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
Excellent verbal and written communications skills
Discretion and confidentiality
High School degree
PA diploma or certification is a plus
· Working with Marketing/SEO resources, Social Media – Facebook, Twitter, Instagram is a plus
· Working as a Graphic Designer is a plus
Job Type: Full-time
Pay: $41,000.00 – $55,224.00 per year
Schedule:
8 hour shift
Ability to commute/relocate:
Somerdale, NJ 08083: Reliably commute or planning to relocate before starting work (Preferred)
Education:
Bachelor’s (Preferred)
Experience:
QuickBooks: 2 years (Preferred)
Microsoft Excel: 2 years (Preferred)
Work Location: One location

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