PUBLICATIONS AND CLEARINGHOUSE PROGRAM SPECIALIST job vacancy in State of Washington Office of the Secretary of State (Olympia, WA)

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Company name : State of Washington Office of the Secretary of State
Location : Olympia, WA

Description :

The Office of Secretary of State (OSOS) offers some of the most unique and diverse job opportunities in state government. Its critical responsibilities include: ensuring a fair and accurate elections process; connecting Washingtonians through the power of libraries; protecting our important government records; and registering corporations and charities. The Secretary of State also administers vital community programs that inspire giving, document our history, and assist crime survivors in avoiding further abuse. This independent office under the state Constitution operates from facilities in the Olympia area and statewide.

The OSOS is looking for top-performing employees who embody its core values of integrity, service excellence, visionary leadership, collaboration and teamwork. It is committed to both employee growth and work-life balance. The benefits of working in state government also include potential eligibility for the federal Public Service Loan Forgiveness program.

The Elections Division plays a critical role in ensuring Washington’s democratic process is fair, accurate, accessible, and secure. Elections staff provide valuable services to voters, as well as statutorily required training and certifications to election administrators in all 39 counties. The division develops elections policy, administers our statewide voter registration database and VoteWA system, manages statewide elections, and verifies and accepts petitions for initiatives and referenda.

Elections Certification Specialist

Full-time, Permanent

The certification and training program oversees, directs, and advises County Auditors in interpretations of federal and state election law and the correct administration of voter registration and elections throughout the state. The certification and training program reviews county practices for adherence to election law and best practices, provides essential tools for election administrators through official communications and training, and acts as liaisons for the Office of the Secretary of State. This position reports to the certification and training program manager and is responsible for overseeing, reviewing and advising county auditors on the federal and state elections laws and the administration of voter registration.

**Please note:

Interviews for this position will be conducted on an ongoing basis. First review of applicants will begin August 1, 2022. It is in the candidates best interest to apply as soon as possible. The hiring manager reserves the right to fill the position at any time


Serves as the lead program specialist in the Elections Publications and Clearinghouse Program

Works with the Secretary of State Communications team to develop instructional publications
Develops and publishes Clearinghouses and a variety of advisories for use by elections professionals such as County Auditors, county election administrators, the Public Disclosure Commission, candidates, political party representatives, the press, and the public to ensure that elections are conducted according to state law. Manages the county Clearinghouse Review Committee
Develops and publishes the Statewide Standards on What is a Vote. Manages the county Voter Intent Committee. Ensures changes to the publication are reflected in WAC.
Develops and publishes the Election 101 Manual.
Manages the Administrator tab on the Elections website and ensures information displayed is up to date.
Provides templates and forms for use by county election administrators.
Evaluates implementation of state and federal election law at the local level and develops appropriate messaging of law changes.
Develops and maintains the Secretary of State elections calendar.
Works with the Training Program Specialist to prepare counties for Presidential Primaries and other elections.
Provides regular communications with counties through the Elections Weekly and other methods.
Assists in development of WACs and RCWs

Participates in the elections training and county election review program; assists with and conducts training; travels extensively throughout the state to conduct reviews of county elections departments

Plans and develops curriculum
Assists with logistical arrangements for facilities and accommodations
Arranges for in-house and guest speakers
Makes presentations at training opportunities for Secretary of State staff, county election administrators, political party observers, and county canvassing board
Assists in planning the Annual Election Conference – developing agenda, selection of speakers, vendor coordination, and logistical arrangements
Makes logistical arrangements for facilities and accommodations
Conducts elections 101 orientation training
Assists the voter education and outreach programs
Visits counties to observe election practices
Reviews written election materials prepared by the counties
Reviews written and observed procedures for compliance with state and federal election law
Reviews written and observed procedures for improvements based on best practices
Makes recommendations to counties that conforms with best practices, state and federal election law
Prepares publicly available review reports on the findings of the review

Provide support to Washington State counties on election processes, VoteWA, and logic and accuracy test program

Conducts logic and accuracy tests at county election offices: reviews test patterns for acceptance within allowable standards; presides over test to ensure accuracy and test uploads for results; creates remediation plan for failures
Advises and instructs county election administrations on state and federal law
Researches and accurately responds to county questions


Ensures the assigned areas of the Elections website are accurate, functioning and up-to-date
Proofing and review of documents
Acts as back-up to other Elections Division programs



Four years of experience providing support to staff or a program including, but not limited to interpreting policy and instructing others on application of policies, representing a program or office to clients, composing correspondence, scheduling appointments and meetings, working cooperatively with political party representatives, elected officials, election administrators, and the press and public in sensitive situations
Ability to efficiently use a personal computer and applicable software to successfully perform the essential functions of the position
Current Washington state driver’s license or have requested and obtained an appropriate accommodation


Bachelor’s degree and two years of experience in interpreting policy and instructing others on application of policies, representing a program or office to clients, composing correspondence, scheduling appointments and meetings, working cooperatively with political party representatives, elected officials, election administrators, and the press and public in sensitive situations.
Certified Election Administrator in Washington State
Experience working in an elections office
Experience preparing and delivering presentations to small and large groups
Excellent communication skills, both written and verbal
Demonstrated ability to effectively communicate with individuals and groups regarding complex or controversial public policy issues or service

Supplemental Information


Works primarily in an office environment, but does require traveling in a vehicle for extended periods of time
Must be willing and able to sit for 4 or more hours a day
Must be willing and able to move and maneuver objects weighing up to 30 pounds with or without reasonable accommodation
Standard core business hours of Monday through Friday, 8:00 a.m. to 5:00 p.m. Must be willing and able to work beyond normally scheduled business hours on short notice
Extensive travel in and out of state, requiring overnight stays for up to one week at a time
May be required to travel on the weekends
May be required to travel in inclement weather
Per Governor Inslee’s Proclamation 21-14 (Download PDF reader) (Download PDF reader) (Download PDF reader) (Download PDF reader), employees at the Office of the Secretary of State must be fully vaccinated by their first day of employment. Your vaccine status will be verified by Human Resources prior to your first day of employment. Please contact Human Resources at, if you need information on medical or religious accommodation


This position is covered by a union, Washington Federation of State Employees (WFSE)
Certification as an Elections Administrator within two years of employment
This position is deemed essential to the critical infrastructure to support the business needs within the Elections division


To be considered for this position you must attach the following:
current resume and
letter of interest
describing how your experience and qualifications relate to the duties and qualifications of the position and three professional references.

You must complete the supplemental questions at the end of this application. Incomplete responses such as “see resume” will not be considered. In addition, if the employer you identify in the additional information section is not included on your resume or work experience profile and/or you do not identify an employer, you will not receive credit.

All veterans must include a copy of your DD214 to receive preference in the hiring process. You must black out your social security number before attaching it to your application.

The Office of the Secretary of State is an equal opportunity employer (EOE). We do not discriminate on the basis of religion, age, gender, marital status, color, creed, national origin, political affiliation, military status, gender identity, sexual orientation, or any sensory, mental or physical ability. All interested candidates are encouraged to apply. Persons of disability needing assistance in the application process, or those needing the announcement in alternative format, should call (360) 704-5210.

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