Records Manager (WMS2) job vacancy in State of Washington Dept. of Licensing (Olympia, WA)

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Company name : State of Washington Dept. of Licensing
Location : Olympia, WA
Position : Records Manager (WMS2)

Description :
Description

Our purpose: “Helping every Washington resident live, work, drive, and thrive.”

Our values: Respect, Trust, Diversity, Equity, and Inclusion

At
Department of Licensing (DOL) we work hard to create a culture where employees feel valued and respected. Employees are trusted and encouraged to be a part of process improvements that impact their work, create value for our customers and help build trust in our government.

Our Records and Disclosure (RAD) program area, within the Administrative Services Division (ASD) has a great opportunity for a leader skilled in collaboration with the ability to conduct complex, multi-dimensional research, and analysis.

The Records and Disclosure (RAD) program area is responsible for the primary records management, creation of agency forms, and public disclosure functions of the agency. RAD directly supports DOL’s purpose of helping every Washington resident live, work, drive and thrive by ensuring equal access to public records, while maintaining safeguards to ensure the privacy of the agency’s customers and data.

Are you a big picture thinker with a solid understanding of the importance of the work we do, we invite you to apply!

Duties

As the Records Manager you will provide leadership support to the agency Records and Disclosure Officer (RDO), the agency, and the Executive Leadership Team (ELT) by managing DOLs records, analyzing DOL records management practices, providing consultation, strategy development, research, recommendations, and coordination of strategic and long-range records management planning. As the subject matter expert (SME) we will look to you as we develop new policies or update existing polices. The knowledge you bring will be used to help reduce risk to DOL as you will be advocating for practical solutions to records retention and destruction. Some of what you will be doing:

Work with stakeholders to develop, maintain and strengthen relationships inside and outside the organization.
Serve as a back-up to the RDO in boards and work groups, such as WARIM, SAIT, and Data Governance Committee.
Assist the RDO with agency’s records and forms policies, procedures, and goals.
Regularly brief the RDO on key operational activities for awareness; when appropriate, collaborate or seek decisions.
Support Enterprise Risk Manager and Public Disclosure Manager in agency tort claim and litigation cases for record hold requests.
Provide leadership and direction for training and guidance to agency Record Coordinators.

For a complete description of the position and duties, click here.

Qualifications

What you will bring:

Four (4) years of combined education and experience in public or business administration, organizational leadership, law, library science or records management.

Experience Must Include:

Three (3) years of experience of lead or supervisory experience within a team environment in a highly complex organization, applying servant leadership and management principles.
Three (3) years of experience communicating effectively verbally and in writing.
Three (3) years of experience with Microsoft Office in Outlook. Word, Excel, and PowerPoint.
Three (3) years experience in written and verbal presentations; organization of materials to accurately convey information, recommendations, or assessments.
Three (3) years of experience identifying, understanding, and applying laws and best practices.
Three (3) years of experience conducting complex research and analysis.
Relevant experience with public records compliance (records management) including a demonstrated understanding of state and federal laws governing public records.
Relevant experience in internal customer service, providing consultation and collaboration with business partners and internal customers to resolve complex problems
Ability to conduct independent risk analysis.

Education to experience equivalency

Associate’s degree = 2 years

Bachelor’s degree = 4 years

Masters degree = 5 years

Additional things you may bring that will set you apart:

Demonstrated ability to apply records management best practices to structured and unstructured agency systems.
Ability to think strategically about how to leverage technology in an ever-changing environment.
Experience creating, researching, and analyzing policies, procedures, laws, rules, or regulations.
Understanding of agency litigation hold and disclosure process.
Knowledge of electronic and paper records management best practices.
Certified Records Manager (CRM), Certified Records Analyst (CRA), Certified Information Privacy Professional (CIPP), Information Governance Professional, or Certified E-Discovery Specialist

Please note:

Per Governor Inslee’s Proclamation 21-14 state employees must be fully vaccinated. Please note that any offer of employment is contingent upon you providing verification of your vaccine status, having an approved medical exemption, or having an approved religious exemption. No start date will be approved until you have either verified your vaccine status or have an approved exemption.
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.

Supplemental Information

How to Apply: Select the Apply button at the top of this job announcement. Attach your Cover Letter, Three (3) Professional References, and Resume through the “Add Attachments” field. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields, or supplemental question responses with comments such as “see attachments” may be considered incomplete.

You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our award-winning diverse and inclusive organization.

A paycheck is just part of a total compensation package. We offer some of the nation’s best
benefits
which include:

Medical, dental and vision insurance
Life, accidental death, and dismemberment insurance
Long-term disability insurance
Retirement
Social security
Vacation, leave and holidays
Flexible spending account
Dependent care assistance
Other insurance
Flexible schedule
Deferred compensation
Special employee programs

Make a difference. Join our team!
We serve all the people of Washington State with pride and are developing the systems and standards necessary to achieve better outcomes for all our residents. Come join us in changing the way government delivers services and help build a legacy of commitment to and excellence in diversity, equity, and inclusion!

We are one of the most public facing state agencies and the second largest revenue generating agency in Washington State. We regularly interact with over 6 million Washingtonians and collect nearly $3.3 billion in taxes and fees annually. We know our services are essential to our customers’ ability to live, work, drive, and thrive. We take this responsibility seriously and are committed to ensuring every resident has equitable and meaningful access to our services.

Veteran/Military Spouse Preference Notice
To take advantage of veteran/military spouse preference, please notify
the Recruitment Team to notify us of your vet/military spouse status. Use a subject line of that includes the title of this position.

We value diverse perspectives and life experiences.
We employ and serve people of all backgrounds. We value the unique traits and attributes that each employee brings to the job. Through the diverse perspectives of an inclusive workforce, we will create a more respectful, productive, and unified team to better serve the public of Washington

For questions about this position please contact
Dawn Loduha or the
Recruitment Team. Please include the title of this position in the subject line.

The Washington State Department of Licensing is an equal opportunity employer and does not discriminate on the basis of age, sex (including gender identity), marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability. Persons requiring accommodation in the application process, during the recruitment process, or who need this job announcement in an alternative format, may contact the Human Resources Office at
360-902-4000 or email HRRecruit@dol.wa.gov. Applicants who are deaf or hard of hearing may call our ASL interpreter via Video Phone at 360.339.7344.

The candidate pool certified from this recruitment may be used to fill future similar vacancies for up to sixty days

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